وظائف شاغرة لدى منظمة الإغاثة الإنسانية الدولية-Ihr: مطلوب سكرتيرة ومدربة في إدارة المكاتب (Secretary and Office Management Trainer-Glow Center, Tayouneh)
To be considered for this recruitment, please submit a cover letter, resume, 3 professional supervisory references (whom we may contact after a second interview) with the date of availability to hr@ihrelief.org. Incomplete applications will not be considered. The email subject line MUST include the following: “Secretary and Office Management Trainer-Glow Center, Tayouneh”.
Tasks and duties
- Develop and deliver training courses on secretary and office management skills, covering topics such as organizational skills, communication, time management, and administrative procedures.
- Prepare training materials, including manuals, presentations, and exercises, to support effective learning and skills development.
- Conduct training sessions, workshops, and seminars for individuals or groups, ensuring engagement and active participation.
- Provide guidance and support to trainees, offering feedback and addressing their specific needs and challenges.
- Evaluate the effectiveness of training courses through assessments and feedback, making necessary adjustments for continuous improvement.
- Collaborate with the center's administration and program management to align training objectives with organizational goals and requirements.
- Maintain accurate records of training activities, attendance, and trainee progress.
- Assist in organizing and coordinating administrative tasks and office management activities as needed.
- Collaborate with other trainers and facilitators to ensure the success of all training activities and promote a positive learning environment.
- Follow the guidelines and policies set by the center's management and program management, ensuring compliance with established standards.
- Provide support and guidance to trainees in job search strategies, resume writing, and interview preparation related to secretary and office management positions.
- Perform any additional duties assigned by the center's management and program management in line with the role and experience.
Qualifications
- Proven experience and expertise in secretary and office management practices.
- Strong knowledge of administrative procedures, office systems, and document management.
- Excellent organizational and time management skills to effectively handle multiple tasks and prioritize responsibilities.
- Proficiency in using office software such as MS Office (Word, Excel, PowerPoint) and familiarity with office equipment and technology.
- Excellent communication and interpersonal skills to interact with trainees and create a conducive learning environment.
- Ability to adapt training materials and methods to cater to diverse learning styles and audience needs.
- Strong attention to detail and accuracy in delivering training content and assessing trainee progress.
- Up-to-date knowledge of industry trends and best practices in secretary and office management.
- Experience in conducting training sessions and workshops, preferably in an educational or professional setting.
- Ability to work independently and collaboratively as part of a team.
- Commitment to maintaining confidentiality and handling sensitive information with discretion.
- Awareness and adherence to ethical and professional standards in the field of secretary and office management.
- Strong problem-solving and critical thinking skills to address challenges and provide effective solutions.
- Ability to stay updated with advancements in office technologies and tools relevant to the field.
- Knowledge of human resources practices and basic understanding of employment laws and regulations.