وظيفة شاغرة لدى منظمة Welthungerhilfe: مطلوب مساعد/ة لمشروع (Project Assistant)

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe! We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. We are a politically independent and non-denominational organization, our value-oriented actions are always based on humanitarian principles. Our vision is a world in which everyone has the chance and the right to lead a self-determined life in dignity and justice, free from hunger and poverty.

Welthungerhilfe's Head Office is in Bonn, Germany whilst the Syria Response is managed from our Country Office in Gaziantep. Welthungerhilfe was established in Turkey in 2013 specifically to help people who are affected by the Syria Crisis. Since then, the organisation has expanded its program scope and scale to make the greatest possible contribution to meeting humanitarian needs in Turkey and North West Syria. Welthungerhilfe has field offices in Azaz, Afrin Idleb, as well as Ankara, Istanbul, Hatay and Mardin. The Syria Response program includes food security, WASH services, Shelter and NFI services, protection, early recovery and livelihood.

If you want to become part of this joint mission in Turkey, Syria and Lebanon, we look forward to receiving your application as:

Project Assistant (Service Contract)*

in Beirut

The position is to be filled by October February 10, 2024. Service location will be Beirut, Lebanon. The position is paid according to SG5.

The Project Assistant reports to the Head of Project supports the day-to-day management and administration. The Project Assistant supports the management in producing reports and other relevant documents for donors and head quarter. Additionally, the Project Assistant gets the task to organize coordination meetings with partner organizations, conferences, PR events. The position holder is aware of, understands and ensures compliance with all Welthungerhilfe’s policies and procedures. Starting date: Asap. Service fees are paid on a monthly basis.

Your responsibilities

Main duties & Responsibilities

Responsibility #1: Support to management and administration for running projects

• Supporting on partners’ financial and narrative reports and support them whenever necessary
• Supporting WHH’s capacity building plans to ensure that they are effective, relevant, and timely
• Supporting the HOP in organizing review meetings, and sub-award close-out meetings by arranging the time and venue based on the availability of participants, collecting materials and compiling inputs from participants prior to the meeting, making copies, sending invitations, taking minutes of meeting, updating the action points’ tracker.
• Arranging logistics and administration of program, finance, and compliance monitoring visits at the partner premises, including making ground transport arrangements and arranging meeting venues.
• Ensure that the monitoring visits reports are signed and filed properly after the visit.
• Support WHH team in assessing new partners when needed, as per the organization strategy

Responsibility #2: Organization and communication

• Supporting the management in identifying guest-speakers and experts
• Supporting with planning conferences and advocacy and awareness events
• Ensuring that project visibility activities and key messages are aligned with the project’s communication strategy, WWH guidelines, and partners’ requirements
• Managing the visibility of events and conferences for local NGOs, INGOs, and local communities Coordinating with WHH Communications team on preparing material.

Responsibility #3: Implementation

• Supporting the management in following up on the status of implementation
• Participating in the development of implementation work plans & needed projects’ templates

Responsibility #4: Monitoring and Evaluation

• Conducting initial reviews of partners’ deliverables, such as narrative and financial reports, to determine if they meet the bare minimum requirements before forwarding deliverables to programs (implementation expert) and finance teams.
• Maintaining the partners’ files electronically and in hard copies, including filing all appropriate communication and maintaining the sub-award tracker capturing all requirements throughout the partnership life cycle, including reporting and monitoring schedules, partner deliverables (including both programmatic and financial reports).
• Supporting the HOP in documenting any lessons learned.
• Ensuring that lessons learned are disseminated to key stakeholders within WHH and filed properly.
• Receiving and channeling Feedback received from the partners

Other:

• Liaison with local and national authorities, and Lebanese partners
• Understanding and complying with all of Welthungerhilfe’s policies and procedures (finance, logistics, HR, PSEA policy, Code of Conduct, etc).
• Supporting the management in development of policy papers, internal regulations
• Undertaking other related duties as may reasonably be assigned by the Head of Project.

Your profile

ESSENTIAL REQUIREMENTS

• Bachelor’s degree or equivalent in Business Administration, International Development or related humanities field.
• 2 years minimum experience in a similar role working in communication functions, preferably in an International NGO.
• Proven experience in organizing events, planning actions, quality assurance and other matters related to the project.
• Cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• A strong interest in providing high-quality administrative support to a professional team.
• Fluency in both English and Arabic, spoken (including translation) and written, is essential
• Good communicator with strong organizational and time management skills.
• Attention to detail.
• Strong computer skills: must be competent in the use of Windows MS office programs (Word, Excel, Power Point, Outlook).

DESIDERABLE REQUIREMENTS

• A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
• Excellent interpersonal, cultural and diplomatic skills.
• Ability to work well independently and with a team.
• Ability to handle sensitive matters with tact and discretion.
• Demonstrates openness to change and ability to manage complexities
• Professional demeanor, integrity, tact, and good judgment.
• Demonstrate fairness, integrity and impartiality
• Knowledge of setting workplans and following up on activities and timelines

Our offer

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,

WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.

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Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by January 25, 2024. Arabic CVs will not be considered. Only short-listed candidates will be contacted. WHH reserves the right to commence CV filtering prior to the announcement's deadline due to the urgency of filling the vacancy.

Please read the privacy notice.
WHH JOB CANDIDATE PRIVACY NOTICE
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers  through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community