وظائف شاغرة لدى منظمة أطباء بلا حدود: مطلوب مدير تمويل للمشاريع ومسؤول للموارد البشرية (Project Finance & Human Resources Manager)

• Accountabilities:
• In close coordination with the Project Coordinator (PC) and the HR Coordinator and Finance Coordinator, calculat-ing, analyzing, and monitoring the project's HR and Financial operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the project and proper allocation of funds according to funding contracts. Proposing corrective actions when required.
• Planning, supervising, and ensuring the implementation of, in close coordination with the HRCo, the associated pro-cesses (recruitment, training, briefing, induction, evaluation, potential detection, development and communication) of the project staff in order to ensure both the sizing and the amount of knowledge required. Supporting the project line managers in said processes in order to improve staff capabilities, their end results contribution to mission goals and to boost their active participation and MSF commitment.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
• Ensuring hiring, amendments, and contract termination formalities for employees at project level are according to local labor laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the PC and HRCo, look-ing for the best options to avoid and/or solve possible labor conflicts in the project.
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in “Homère” (days off, unpaid leaves, sick leaves, overtime, salary ad-vance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HRCo, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments, and the correct application of employment conditions in the project sites.
• In close collaboration with the PC and HRCo, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g., Ministry of Health, etc.) and MSF.
• Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliation) in order to anticipate expenses at project level and to optimize cash needs and its security.
• Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full documentary traceability (invoices, receipts, bank statements, etc.), following MSF guidelines and rules, and using the respective software in place. Ensuring and controlling the monthly and yearly accountancy clo-sure and all HR, Administrative and Financial reporting of the Project (“Homère” and accounting software monthly closure, sitreps, etc.)
• Being responsible for all movements and/or accommodation of staff in the Project.
• Specific activities:
• Responsible for controlling accounting for the Akkar project, including cash procedures, monthly closing process and documents, ensuring compliance to MSF financial standards and procedures, monitoring Project’s cash flows, bank transfers, regular payment, and bank reconciliations.
• In charge of communication with HR Coordinator and Finance Coordinator for analyzing and monitoring the project's HR and Financial operational needs and the associated budget and proposing corrective actions when required.
• Support closure Plan of the project (on 3 Phases June, Sept, and Oct), insure Administrative, Legal, and financial closure of the project goes smooth and as planned.
• Support to Management team: support other managers in complying with HR administrative procedures and help to identify training possibilities for national employees.
• Supervise and coordinate the daily activities of the administrative team, comprising HR and Finance assistants, and actively engage in initiatives aimed at enhancing the team's capabilities.
• Requirements:

Education

• Desirable: Degree in Finance, Management (business, HR) or Administration.

Experience

• Essential: Previous MSF working experience in relevant and similar job.
• Desirable: Previous experience in working in a multicultural team
• Desirable: Previous experience in coaching and training Staff

Languages

• Essential: Full professional proficiency (reading, writing, and speaking) of the English and Arabic languages.
• Desirable: Proficiency in French at any level.

Knowledge

• Computer literacy:
  • Essential: Intermediate to advanced knowledge in Microsoft Office Excel, Word, and Outlook.
  • Essential: basic to Intermediate knowledge in “Unifield” and “Homère”.
• Desirable: Basic knowledge of the Local accounting standards, local laws, and ERP system knowledge.
• Desirable: Basic knowledge of local regulations, including but not limited to labor laws and the National Social Security Fund laws.

Competencies

• People Management and Development L2
• Commitment to MSF Principles L2
• Behavioral Flexibility L3
• Results and Quality Orientation L3
• Teamwork and Cooperation L3