وظائف شاغرة لدى منظمة FAO: مطلوب موظفين/ت لمكتب (Office Clerk)
المنظمة: منظمة الأغذية والزراعة للأمم المتحدة (FAO – Food and Agriculture Organization of the United)
الموقع: بيروت
الدرجة: استشارة – استشاري – اتفاقية المقاولين
المجموعات المهنية: الدعم الإداري
آخر مهلة للتقديم: 2023-12-25
Job Description
2303764
Office Clerk
Job Posting: 11/Dec/2023
Closure Date: 26/Dec/2023, 12:59:00 AM
Organizational Unit: FNLEB
Job Type: Non-staff opportunities
Type of Requisition: PSA (Personal Services Agreement)
Grade Level: N/A
Primary Location: Lebanon-Beirut
Duration: 60 days
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
التقديم الى الوظيفة:
للتقديم الى الوظيفة إضغط هنا – Apply Now
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) is currently implementing a number of projects and is looking to recruit an Office Support Assistant to support FAO team in the implementation of these projects. The Office Support Assistant is expected to be hard-working professional able to undertake a variety of office support tasks and work diligently under pressure with the FAO staff, oversee clerical tasks, keep inventories, be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
FAO assistance in Lebanon is shaped by the FAO Country Programming Framework (CPF), which has been jointly prepared with the Government and other development partners. The CPF reflects priorities of relevant national development strategies and plans, including the Strategy for the Ministry of Agriculture (2015 – 2020), the Lebanon National Forestry Programme (2015 – 2025) and the Strategic Roadmap in Support of Fisheries and Aquaculture in Lebanon (2014 – 2019). The CPF contributes to FAO’s Strategic Objectives and is fully aligned with the Sustainable Development Goals (SDGs). It is centered on two main government priority areas:
– Expanding economic and livelihood opportunities for the benefit of local economies and the most vulnerable communities through strengthening the resilience of smallholder producers and upgrading capacities for sanitary and phytosanitary control and management of food safety and quality systems; and
– Improving the performance of the agriculture sector with respect to economic, social, environmental and sustainable rural development through supporting improved and innovative sustainable agricultural production, sustainable land, forest and water management, and agricultural value chains development.
The projects are field intensive with frequent travels all over Lebanon and deals with a considerable amount of data for a large number of beneficiaries, in hard copy and digital formats.
Reporting Lines
The incumbent will perform his/her duties under the overall supervision of the FAO Representative in Lebanon, the direct supervision of the Technical Coordinators or Project Managers, and in close collaboration with staff in the FAO representation..
Technical Focus
The Office Clerk will be responsible for providing a variety of administrative, operational, logistical and clerical support functions for the FAO projects, in accordance with FAO’s rules and regulations.
Tasks and responsibilities
• Provide support to the projects staff in all administrative, operational, logistical, and clerical aspects of the project, and assist in the preparation and implementation of project activities.
• Prepare routine correspondence to support the implementation of project activities including but not limited to request for data verification, answer queries, and obtain additional information on transactions and financial matters.
• Assist FAO staff in maintaining local inventory records and proper recording of assets, their maintenance and safeguard.
• Assist in maintaining the filing system of administrative, beneficiaries, and financial documents, and enter projects’ beneficiaries’ data in a dedicated IT application from a variety of hard copy sources.
• Assist FAO staff in procurement and contract management process including: identification and quantification of equipment and supplies to be procured, preparation of procurement documents, goods receipt notes, distribution and installation; monitoring of contract/purchase order (PO) deliverables and payments.
• Support the timely payment of project related commitments.
• Assist in organizing meetings, workshops, and field trips.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• High school diploma / Secondary education, academic or technical.
• Two years of relevant experience in of previous practical experience in general project/office operational activities, admin support functions.
• Working knowledge of Arabic and English
• National of Lebanon or resident of the country with valid work permit
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Ability to cope with extended working hours.
• Possess a polite and friendly attitude.
• Systematic and structured approach to office/admin support assignments.
• Exercise diligence and care in dealing with records and documents.
• Ability to use standard office software, such as MS Office (Windows, Word, Outlook, Excel) etc.
• Ability to use dedicated information systems and databases to insert data, make enquiries, retrieve and print reports.
• Willingness to learn and use project applications.
• Possess a cooperative spirit, flexibility and openness to work in an international environment, and ability to establish and maintain effective working relationships with people of different national and cultural background.
• High degree of punctuality and reliability.
• Tidy appearance, courtesy, discretion and a high level of trustworthiness are essential personal attributes
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
Incomplete applications will not be considered. If you need help or have queries, please contact: Careers@fao.org
Applications received after the closing date will not be accepted.
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the
employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
FAO IS A NON-SMOKING ENVIRONMENT
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