فرص عمل: مطلوب مسؤول لوجستي وإداري للعمل مع منظمة Mercy Corps

About Mercy Corps

Mercy Corps has been working in Lebanon since 1993 and is committed to generating positive opportunities for women, men, boys and girls from Lebanese, Syrian, and Palestinian communities, with a strong focus on engaging youth.  Mercy Corps exists to alleviate suffering, poverty and oppression by helping build secure, productive and just communities. Our programs focus on three sectors:  Economic Opportunities, Access to Food, and Governance and Social Stability. The Mercy Corps Lebanon team consists of over 130 staff working across three offices throughout Mount Lebanon, Tripoli and the Bekaa.

Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds, perspectives, and skills so that we can be stronger and have long term impact.

The Department

The Operations Department provides key support to the entire country program in procurement, security, asset management, warehouse management, fleet management and facilities & office management for successful program implementation.  In addition, the Operations Department supports occasionally and as needed other teams hosted in Lebanon (PSP, regional and global).

The Position

The Logistics and Admin Officer is responsible for all facilities & office management functions and logistics (asset management, fleet management and warehousing) functions.

Essential Responsibilities

Logistics

• Manage all Mercy Corps and donor assets according to the Field Asset Management Manual .
• Act the role of Asset Controller and manage all asset management functions.
• Manage all Mercy Corps vehicles and transport needs according to the Field Fleet Management Manual.
• Manage all Mercy Corps warehousing and material management needs according to the Field Warehouse Management Manual.

Safety & Security

• Track field staff daily movement.
• Update the security whatsapp channel to inform staff and management about the security situation on the road (protests, roadblocks, major accidents).
• Point of contact for staff in case of road incident

Administration/Office Management 

• Arrange the required accommodation for Mercy Corps staff & visitors at times.
• Support in collecting and processing bills of office and expatriate staff residence’s utilities (electricity, water, phone, cellular phones, and internet bills) and process payments in a timely manner while creating a tracking system for all payments.
• Manage the relationship with the cleaning company.
• Oversee the management of office supplies.
• Keep track of the expiry dates of residency and work permits and prepare documentation for their renewal or new process, as well as for business visas, in coordination with the lawyer.
• Follow up to get approvals and collect required papers to prepare lease contracts for Mercy corps expats, warehouses, etc.
• Follow up on usage and billing for the mobile telephone service providers
• Follow up any required maintenance on Mercy Corps premises

Supervisory Responsibility

Drivers and cleaners

Accountability

Reports Directly To: Operations Manager

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

• Relevant qualification in the field of admin and logistics
• 3 years minimum of relevant experience
• Excellent oral and written English skills.
• Strong computer skills on MS Excel, MS Word programs.
• A demonstrated ability to multi-task and process information into action so as to not delay program activities.

Success Factors

The successful Logistics and Admin Officer will assist facilities & office management tasks and logistics tasks (i.e. asset, fleet and warehousing) in delivering successful programs while demonstrating excellent stewardship of donor funds and compliance with Mercy Corps and donor regulations. They will maintain strong cooperative relationships with other departments and interact effectively with international and national personnel both in a managerial and training capacity while demonstrating the ability to multi-task, meet deadlines and process information in support of changing program activities. The most successful Mercy Corps staff members have a solid commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

Living Conditions / Environmental Conditions

The position is based in Beirut, Lebanon and it might require occasional field travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited.

Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.