وظيفة شاغرة: مطلوب مدير مشروع – Project Manager للعمل لدى Terre Des Hommes Foundation

Job Announcement:

Terre des hommes- Lausanne is in search for a qualified Project Manager based in the South Region.

The Project Manager is in charge to ensure an accurate, proper, timely and high-quality implementation of project under his/her area of jurisdiction in the Tdh delegation in Lebanon, that means she/he has a major responsibility for the projects steering and outcomes.

The four main tasks of this function are: Team Management, Projects Cycle Management, Programs Technical quality, Capacity Building and Development of local partners.

Under the overall management of Program Manager, the Project Manager will perform the following tasks:

Team Management:

• Provide direct managerial supervision to staff under area of jurisdiction and ensure that they receive technical supervision from the technical unit when needed.
• Ensure that daily support as well as punctual trainings are organized and provided in order to develop and strengthen the programmatic technical skills of the team.
• Encourage effective teamwork, especially on issues related to cross-sectoral collaboration and working with local partners.
• Ensure the coaching of any collaborator under her/his responsibility, from the recruiting to the final collaboration reports. Use the good practices so that her/his management respects the values of Tdh.
• Evaluate and provide feedback to the staff under her/his direct responsibility on a regular basis and pass on the evaluations and recommendations to the Programme Managers.
• Promote and encourage a culture of compliance and ethics throughout Terre des hommes Lebanon.
• Maintain a clear understanding of Tdh’ and donor compliance and ethics standards and adheres to those standards. Communicate these values to staff and to partners and ensure these values are adhered.

Project Management Cycle:

• Oversee the planning and implementation of the project through the management and supervision of the associated resources in her/his team.
• Supervise proper implementation at project level of the M&E system. Ensure systematic analysis of the data provided by the M&E team.
• In collaboration with the M&E department, contribute to the reporting on the project success, as measured by expected outcomes and indicators.
• In collaboration with Program Manager, M&E department and support of field staff, ensure the systematic, documented protection monitoring reports.
• In collaboration with the Administrative & Finance Department, ensure the correct financial management of projects or activities under her/his project and the funds available for them. Guarantees a monthly tracking of budgets, proper budget forecast and local partners budget follow up.
• In collaboration with all other departments, contribute actively to prepare narrative, statistical and financial reports for donors as required, in a timely manner.
• In collaboration with the Communication Officer, guarantee a correct communication plan and visibility of the project. Produce, jointly, awareness/advocacy documents and messages.
• In collaboration with the Communication Officer and Program Coordinator, contribute actively to draft articles or required internal reports on the project’s activities for the delegation and HQ.

Reporting

• Ensure the daily and weekly reporting of the staff.
• Submit monthly reports according to donor’s requirements.
• Guarantee the quality of project reports (including the annual project reports).
• Coordinate the reporting with other members of the partner.
• Ensure the active participation in capitalization excercises.
• Ensure coordination and close communication with M&E and Finance Departments.

Budget Management:

• Ensure budget follow up and forecast on monthly, quarterly and annually levels.
• Check and validate the funding requests from the members of his/her team according to available resources.
• Participate in quarterly financial reviews.
• Follow up in close relationship with the Finance Manager.

Representation & Coordination with other actors:

• Within its field of activity, strengthens and develops synergies with partners,, Municipalities the rest of NGOs and local organizations in the area of operation.
• In agreement with the Programme Manager, Head of Programmes and Country Delegate ensure Terre des hommes is represented in all relevant working groups and in front of the authorities.
• In general, make sure that a positive and professional image of the Foundation is conveyed. In particular, ensure that the Foundation's mandate, thematic policies, ethics, values and views are followed in relation to third parties.
• Coordinate on daily level with the partner and make sure that Tdh’s support is an added value contributing to their sustainability and strengthening of child protection services.
• Foster the correct communication and visibility of the project and the foundation.
• Participate in all the meetings of the partner, while ensuring Tdh’s active participation and contribution.

Security & Safety:

• In emergencies, coordinate with all the agencies and responsible actors in the areas of operation in order to align with security and safety measures.
• Ensure coordination with the Programme Manager and Country Delegation on Security and Safety aspects.
• Be responsible for the daily safety and security of your team by conducting effective and responsible assessments.
• Contribute in the development of security plans.

Organizational Policies:

• Respect the Tdh’s Global Code of Conduct (GCD), Child Safeguarding Policy (CSP), Prevention from Sexual Exploitation and Abuse Policy (PSEA) and Policy on Gender and Diversity and its principles of child protection, ensuring the policy’s implementation and prompt notification of the CSP/PSEA Focal Point with any information regarding potential breaches of the policy;
• Is aware of, abide by and promote the practices and values set out in all other Tdh policies and procedures such as the Internal Regulations, Standard Operating Procedures and other policies;
• Undertake all other duties that may be requested by the line-manager and that are compatible with the job;

Position requirements:

• Academic Background: Bachelor’s Degree in Humanitarian/NGO management, International Development, or Social and Human Sciences. Master’s degree will be an asset.
• Experience: At least 3 years of professional experience in similar position as a Project Manager/Field or Area Coordinator.
  • Previous relevant experience in Project Cycle Management.
  • At least two years of experience in team management.
  • Experience in coordinating and working with local actors, local authorities (Municipalities).
  • Knowledge in project budget management and forecasting.
  • Experience in data analysis.
• Others personal abilities:
• Fluency in English and Arabic are mandatory. Excellent written skills in English.
• Time management skills, ability to meet deadlines, multi-tasking, prioritization of tasks, and working under pressure.
• Resourceful who likes to address challenges.
• Communication of professional needs in a clear, concise and responsible manner.
• Cross cultural awareness and sensitivity.
• Tolerance and acceptance of diversity.
• Flexibility and strong adaptation skills.
• Computer literacy: Microsoft office
• Good knowledge in Child Protection, Innovation and Development, Mission oriented,
• Respect for the institutional framework, Motivated-and ability to work in a team.
• Good communication and interaction skills (including active listening), Self-management, Conflict Sensitivity.
• Familiar with the targeted areas (Tyre and Saida, Nabatiyeh), including the local community, population habits and behaviors, public and private stakeholders, focal points or local leaders within the community, concentration of vulnerable population in specific areas.
• Driving license (mandatory)
• Organizational Competencies:

Personal, Social and Leadership Competencies (PSLC):

• Self-management: Manages oneself, time and priority, shows flexibility, availability and adaptability. Self-developing, Identifies and expresses development needs.
• Communication and interaction: Communicates in a clear, concise, responsible way and constructive way. Listens Actively. Shows Negotiation Skills. Manages conflict constructively.
• Teamwork: Shows solidarity. Cooperates to achieving goals. Supports and advises colleagues. Uses a collaborative attitude within and outside the department. Creates Trust.
• Mission orientation: Respects the values defined, Courage, Ambition, Respect and Commitment. Represents the Mission of Tdh and contributes to it. Acts in Tdh interest.
• Leadership (for Managers):  Focuses on the positive, the opportunities, Inspires and motivates employees, Acts as secure base to staff, respects Institutional values, processes and rules, Builds and maintains relationships.

Technical and methodological competencies (TMC) :

• Respect for the institutional framework: Knows and respect Tdh working  framework. Knows and applies the business management policies. Reports any incidents or violations. Applies security guidelines.
• Innovation & Development: Stays informed on any innovation in the field of work, contributes to their development, shares into good practices. Shares knowledge and helps to develop colleagues.
• Quality, Monitoring & Reporting: Selects, analyses and manages information, produces high quality reports, respects reporting guidelines. Collects necessary information for professional activities and monitors self-tasks and goals.
• Language & Computer skills: Masters language that are useful for the job: Fluency in English and Arabic are mandatory. Excellent written skills in English. Masters tools and application that are activity specific: Computer literacy/Microsoft office.

Management and Strategic competencies (MSC):

• Managing a team: Defines the needs for staff and writes the JDs for staff members, ensures the welcoming of new staff members, translates the organizational strategy into clear priorities, goals and actions, carries out a yearly appraisal reviews, encourages and supports development of staff, takes care of the well-being of staff members, as well as their work/life balance, delegates responsibilities and tasks based on the available competencies, manages any conflicts that might arise, manages changes, takes the necessary decisions and carries them out, respects the rules and the processes.
• Budget: Defines, proposes and controls the usage of budgets of the department.
• Leading strategically: Defines policies, and sets quality guidelines.