فرصة عمل: منظمة بسمة وزيتونة (Ngo) بحاجة لموظف مسؤول عن الاتصالات وإدخال البيانات

Basmeh & Zeitooneh is a registered Lebanese organization, committed to serving refugees and vulnerable communities in Lebanon, through four community centers across the country. The organization runs educational, relief, livelihoods, and protection programs, and aims to serve as an inclusive and supportive focal point for the entire community.

Basmeh & Zeitooneh has a zero-tolerance policy for sexual exploitation, abuse, child abuse, fraud, bribery, and corrupt activities.

Basmeh & Zeitooneh (B&Z) is committed to maintaining your personal information's security, confidentiality, and privacy.

Basmeh & Zeitooneh is committed to safeguarding the well-being of children and upholding the Convention on the Rights of the Child, Basmeh & Zeitooneh maintains a zero-tolerance policy on child abuse.

Job Purpose :

The Outreach & Data Entry Officer holds a multifaceted role, involving connecting with public schools to identify targeted students for the education project and participating in awareness sessions with the protection team to educate caregivers about education's significance. On the data front, responsibilities include accurate data entry into databases, maintaining data integrity, and supporting data collection, digitization, and analysis for reporting purposes. Furthermore, the officer oversees student attendance, facilitates school events, acts as a primary link between caregivers and school administration, and supplies teachers with educational materials. This diverse range of tasks contributes to effective information management, strengthened outreach efforts, and improved educational outcomes.

Main Responsibilities :

• Identify potential participants to the relevant project as per the set criteria (including vulnerable Lebanese and Syrian beneficiaries, etc.)
• Make regular visits to stakeholders (public schools, municipalities, unions of municipalities, communities, etc.) to assess the needs of the participants targeted by the project.
• Collaborate with the communications team to develop comprehensive outreach strategies aligned with organizational goals.
• Identify target audiences and tailor outreach efforts to effectively engage them.
• Conduct support groups and committee meetings and participate in community forums
• File and archive specific forms and weekly reporting are taking place while ensuring confidentiality, accuracy, and timeliness
• Monitor the daily ongoing activities
• Coordinate with other staff members of the project.
• Raise participants’ concerns and report weekly to the Manager
• Collect and analyze data related to outreach activities to measure effectiveness and make informed decisions.
• Accurately enter data into designated databases, systems, or spreadsheets.
• Review and verify entered data to ensure accuracy and completeness.
• Follow established data entry procedures and guidelines
• Organize and maintain electronic and physical documentation related to data entry.
• Assist in developing efficient filing and data retrieval systems.
• Maintain the confidentiality and security of sensitive data by organizational policies.
• Outreach and coordination with public schools, including attending awareness sessions with the protection team to enhance caregivers' awareness of education's significance.
• Gathering data on students' grades and school cards.
• Monitoring students' attendance and following up as necessary.
• Facilitating school events to promote engagement and participation.
• Acting as the primary point of contact between students' caregivers and the school administration.
• Providing support to teachers by ensuring the availability of necessary educational materials such as stationery, booklets, and worksheets.
• Assisting with data collection, digitization, and analysis.
• Compiling and reporting MEAL data, encompassing student grades, attendance, and other information provided by teachers.

Key Competencies & Skills

• Planning and organizing
• information collection and management
• problem-solving
• decision-making skills
• communication skills
• ability to work under pressure
• proficient in relevant computer applications such as MS Office
• knowledge of correct spelling, grammar, and punctuation
• knowledge of clerical and administrative procedures